BACKGROUND: VIVES University of Applied Sciences is located in the province of West Flanders in Belgium and has 18.000 students. VIVES offers education according to the baseline 'Drive-Connection-Innovation' and forms Associate (2 years) and Bachelor (3 or 4 years) degrees in close cooperation with the industry and the professional world. There are 6 departments: Business, Biotechnology, Technology, Education, Applied Social Sciences and Health Care. VIVES is member of the KULeuven Association and has campuses in five cities: Bruges, Ostend, Kortrijk, Roeselare and Torhout. OBJECTIVES for outgoing and incoming mobilities under E+ KA131, VIVES aimed to achieve: (1) open and transparant calls and communication; (2) transparant selection procedures; (3) clear information and administrative support; (4) tailor-made guidance for students and staff with special needs; (5) language support; (6) preparatory and cultural activities, with special focus on sustainability; (7) effective procedures and arrangements to ensure the protection and safety of the participants; (8) a policy towards the development of integrated, transnational teaching activities; (9) policy and procedures on full academic recognition; (10) housing support.